How to delete an archived KKM 1s retail receipt. How to cancel a check at an online cash register? Summary report for cash register shift

When registering sales of goods, it is necessary to ensure uninterrupted operation of the cashier with the ability to serve the maximum possible number of customers.

To ensure uninterrupted operation of the cashier, the program provides the ability to automatically save the current receipt.

In sales registration mode, for any document change KKM check it is saved in an external file. The check is retained until it is punched, canceled or set aside. That is, the document is saved in an external file until the cashier completes the normal work of creating a cash register receipt, after which the information from the external file on this receipt is deleted.

When entering the sales registration mode, the system analyzes the presence of a cash register receipt in a local file on the computer, and if such a receipt is present, the program restores it.

Canceled check

When working in sales registration mode, users are given the opportunity to cancel a receipt if the buyer refuses the purchase. Now canceled checks are saved in the infobase with the status Canceled so that it is possible to analyze the excess of authority by cashiers in the performance of their duties.

Archived check

Interactively change access to administrative functions

To perform some operations (reversal of goods, cancellation of a check, etc.), a cashier working in the sales registration mode may not have enough rights. In this case, another user (for example, a senior cashier) can log in to the sales registration mode using his registration card. To do this, press the key Replace permissions (alt + F4), read the registration card data, perform the necessary actions, and then press the same key - its name will change to Restore rights (alt + F4).

Cash register receipt statistics

The program provides three reports that analyze the statistics of cash register receipts: Cash register receipt statistics, Statistics of cash register receipts by day of the week And .

Report Cash register receipt statistics allows you to analyze the load on cash registers, comparing the indicators of an individual cash register with the average indicators of the group level.

The report uses a calculated number to calculate many indicators - “the number of days worked by the cash register.” To calculate this number, the number of days that the cash register has been open is summed up. The fact of cash register operation is the presence of at least one punched check during the cash register shift.

Group of indicators “Average number of receipts at the cash desk”

Group of indicators “Average check amount”

Group of indicators “Average number of goods in a receipt”

Technical features of calculations:

• if in the document KKM check There is a product that is sold at a discount, then the entire product is calculated as a discounted product. That is, the only line in a document with a discount sets the sign that the document is at a discount, the entire item in this document is at a discount and, accordingly, the sales amount is also at a discount;
• when calculating Number of goods in the receipt from the document, the number of document lines “collapsed” by item is counted (duplicates of item are excluded).

Group of indicators “Average amount at the cash desk by type of payment”

Indicator	Calculation
Payment in cash	The amount of cash received in payment for goods for all sales receipts for the period - The amount of cash paid for return checks for the period / Number of sales receipts for the period
Payment by bank. Credit	Amount of payment by the bank for goods for all sales receipts for the period - Amount for return checks for the period / Number of sales receipts for the period
Payment payment. map	Amount of payment card payments for goods for all sales receipts for the period - Amount transferred to payment cards for return receipts for the period / Number of sales receipts for the period

Report Statistics of cash register receipts by working time (interval in hours) allows you to obtain information both on the total number of punched checks for a certain period, and on the average number of punched checks per day, at a certain time of day.

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Using this report, you can conduct a comparative analysis of the work of different stores and different cash registers of one store and obtain statistical data on the level of workload of cashiers in certain periods of time.

The average number of punched checks is calculated as the total number of checks punched during the period divided by the period.

Report Receipt statistics by day of the week analyzes the workload of cash registers on weekdays and weekends.

For the report to work correctly, an integer number of weeks must be selected in the reporting period. (The start date should always be Monday, the end date should be Sunday.)

The report shows the average number of checks processed by the cashier during the day.

The average number of checks at the cash desk on a certain day is calculated using the formula:

Number of checks punched for this day at this cash register for the period
The number of days that the cash register worked for the specified period.

The average number of checks at the cash desk per week is calculated using the formula:

Number of checks punched per week at this cash register for the period
The number of days that the cash register worked for the specified period during the week.

The average number of receipts for a store on a certain day is calculated using the formula:

Number of receipts on this day per store for the period
Number of cash registers working in the store that day.

The average number of receipts per store per week is calculated using the formula:

Number of receipts processed for the entire week for this store
Number of days worked by all store cash desks.

Note
The cash register is considered working if at least one check has been processed through it during the day.

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Canceling a KKM check is the cancellation of an operation to accept cash from a buyer and related manipulations with the check. If a check is canceled before it is closed, then, as a rule, the cash register registers this fact and prints the inscription “Check Canceled” on the check. The canceled sales amount is not included in the cumulative totals.

If the check has already been closed, then the steps are as follows:

• The buyer returned the check on the same day - the check is stamped “Canceled” and the signature of the responsible person; at the end of the shift, a report is drawn up in form KM-3, to which the erroneous check is attached.
• The error was discovered after the shift was closed - then this fact is reflected in the KM-4 log.

IMPORTANT! All of the above manipulations were relevant for cash desks with ECLZ. The introduction of online cash registers and the cancellation of checks has changed .

If you haven't heard of online checkout yet, read about them.

Is it possible to cancel an online cash register receipt?

In online cash registers, cancellation of a check is possible at the stage when it has not yet been cleared. Online cash register software, as a rule, allows you to cancel a check before it is printed and transferred to the OFD. For example, the firmware for the online cash register system "Evotor" allows you to return to the procedure for selling goods (entering them into a check), as well as adjust the list of goods and cancel the check altogether.

If the check has already been issued, then it cannot be canceled using the methods listed above for cash desks with ECLZ. The reason for this is changes in the law “On the application of cash register systems” dated May 22, 2003 No. 54-FZ. The current version of this law involves the use of a correction check to correct erroneous checks (Clause 4, Article 4.3 of Law No. 54-FZ). You need to punch such a check between the opening and closing of the shift. In this case, you can run the correction check on any other day: it is not necessary that the date of the correction check must coincide with the date of the erroneous calculation.

A correction check can contain 2 calculation features:

• 1—receipt correction, that is, the business entity records unaccounted revenue if, for example, the check was not cleared at all or was cleared for a smaller amount than required;
• 3 - expense correction, when a business entity adjusts fiscal documents for issuing money from the cash register, since a smaller amount was initially issued than was necessary.

Canceling a check can be an operation carried out on the initiative of a business entity - when errors are independently identified. Then the check indicates the date and number of the accounting document on the basis of which the calculations are adjusted. This could be, for example, an explanatory note from the cashier. The type of correction in this case is “independent surgery.”

If a violation is identified by a tax inspector, then you need to indicate the type of correction “operation by order” and the details of the order itself.

In addition, online cash registers have a payment feature called “receipt return.” With its help, you can adjust calculations at the online cash register in the presence of the client. If you find that you have issued an incorrect check to a buyer who deposited money at the cash register, then you need to issue a new check for the same amount as in the erroneous check, but with the calculation sign “return of receipt”. On such a check the fiscal sign of the primary check with an error will be indicated. That is, you are, as it were, canceling a bad check. Then a new check is punched out for the correct amount and issued to the buyer.

Results

Cancellation of an online cash register receipt is possible only until it is punched and entered into the fiscal memory of the cash register. After this, the online cash register receipt can only be corrected using a correction check.

New in version

Product characteristics

In the "Retail" configuration, a characteristics mechanism is implemented that allows the use of additional product dimensions for accounting and analysis of product flow.

The need to use characteristics for an item is determined in the reference book "Types of Item":

• Do not use (characteristics will not be used for this type of nomenclature);
• Use items common to the type (for items of this type, the general characteristics of the item type will be used);
• Use individual characteristics for the item (for this type of item, individual characteristics will be used.

In all product reports, the ability to group and select products has been added, when building a report, by characteristics and values ​​of their properties.

Registration of the cost of goods

To assess the efficiency of work, the ability to register the cost of goods has been introduced. Registration of the cost of goods can be carried out in the mode that is determined in the accounting parameters settings "Method of cost accounting":

• Ignore.
  There will be no registration of the cost of goods;
• Autonomous accounting.
  The cost of goods is recorded as the price of the last receipt of goods;
• Receive from the control system.
  The average cost of goods sold from the management system is uploaded to 1C: Retail, which allows you to obtain comparable data in both databases;

In the case when the cost of goods can only be determined by expert means (for example, when switching to using the “Retail” configuration of non-automated stores), you can use the “Setting Cost” document.

The new Gross Profit report lets you analyze the gross profit earned on product sales over a specific period of time.

Personal sales analysis

To make it possible to register personal sales of store employees and conduct further analysis of personal sales in sales documents, the ability to indicate the seller responsible for the sale of goods has been added. In documents for the sale of goods, it is possible for each row of the “Goods” tabular section to indicate the seller who made the sale. The seller of the document can be registered using the employee registration card.

To analyze both personal and impersonal sales, a “Sales” report has been added, reflecting the amount of sales, the number of goods sold, and the average cost of goods sold. This report can be drilled down to the salesperson's personal sales level.

Information cards

To register personal sales of sellers, detailing sales to store buyers (personalized sales), the ability to register information cards for individuals in the system has been added.

For a registration card, the individual is an employee of the store, and for discount cards, the individual is a customer of the stores.

To analyze the sales of store customers, the report “Sales by discount cards (by KKM receipts)” has been implemented, in which it is possible to display data on personalized sales (individuals or counterparties), if the buyer’s discount card is indicated in the sales document (“KKM Receipt”). The report can display both the properties and categories of the buyer, as well as the buyer’s contact information, which allows you to evaluate the effectiveness of programs to attract regular customers to stores according to various criteria.

The possibility of using information cards that have both a unique barcode and a code printed on a magnetic stripe, or a code embossed on the card has been implemented.

Planning and recording of working hours of store personnel, data exchange with the “Salaries and personnel management” configuration

In the "Retail" configuration, it became possible to plan the working time of store employees, register information about the actually used working time of employees, build a plan - a factual analysis of the use of working time, on the basis of which to make management decisions on staff motivation.

"Fast" goods

To allow you to quickly enter frequently purchased products or products that do not have barcodes, the ability to use a list of “quick” products in the sales registration mode has been added, the visual representation of which is called up by clicking on the “Quick Products (F2)” button. An accelerator is installed for each product from the list of quick products.

The list of “quick” products is configured in the tabular section “List of “quick” products” of the directory “RMK Settings”, where for each button of a “quick” product the product corresponding to it can be set, and its own name or image can be assigned.

Cash register receipt statuses

• "Delayed check"
  When generating a cash register check by a cashier in the sales registration mode, a situation may arise when the cashier needs to postpone work with the generated check, and, after generating a certain number of other checks, resume working with the postponed check. To do this, the “Retail Receipt” document status “Postponed” has been added to the “Retail” configuration, which is assigned to a receipt when you press the “Postpone Receipt (Alt+F9)” key in the sales registration mode, after which work begins on generating a new receipt. You can continue working on a pending receipt in the sales registration mode by pressing the "Continue receipt (Alt+F10)" key. Documents "KKM Receipt" with the status "Deferred" are stored in the system until the cash register shift is closed.
• "Voided Check"
  When working in sales registration mode, users are given the opportunity to cancel a receipt if the buyer refuses the purchase. Now canceled checks are saved in the information base with the status "Canceled" to enable analysis of possible excesses of authority by cashiers in the performance of their duties.
• "Archive check"
  When closing a cash register shift, all “KKM Receipt” documents (except for canceled ones) are assigned the “Archive” status, which means that the data from these documents is included in the “Retail Sales Report” document.

Interactively change the availability of administrative functions in sales registration mode

To perform some operations (reversal of goods, cancellation of a check, etc.), a cashier working in the sales registration mode may not have enough rights. To implement such actions, which require “elevated” rights, another user (for example, a senior cashier) can log in to the sales registration mode using his registration card. To do this, in the sales registration mode, you need to press the “Replacement of rights (Alt+F4)” key, read the registration card data, perform the necessary actions, and then press the same key, the name of which has changed to “Restore rights (Alt+F4)”.

Trade equipment

The mechanism for connecting and setting up retail equipment has changed. The form for connecting and setting up retail equipment has been redesigned. The visual style of the form has been improved: associative images (icons) have been added for each type of maintenance, the bookmarks of the form pages have been enlarged, and additional information about added/connected devices has been added to the page bookmarks. Functions for working with maintenance processing are placed in a separate submenu. Added the ability to manage the connection of devices: if a device is temporarily disconnected from the system, there is no longer a need to delete it, losing connection settings - just uncheck the "Connected" checkbox.

An assistant for connecting and setting up commercial equipment has been added, which allows you to use a dialog to select the type of commercial equipment to be connected, load the necessary service processing, add a new device model, configure and check the equipment connection parameters.

Added the ability to online download and update processing for servicing commercial equipment.

Retail equipment user groups have been removed. Now, when setting up a new type of commercial equipment, there is no need to specify users who are allowed to use this type of equipment. Trade equipment will be available to all users of the information base.

Data exchange with retail equipment connected in Offline mode (KKM in Offline mode, Electronic scales in Offline mode)

A mode of periodic additional loading of changed information about goods (since the last download) has been implemented for retail equipment connected in Offline mode; the frequency of loading can be set by the user at his own discretion. The following capabilities have also been implemented: complete manual reboot of retail equipment, manual partial updating of information in retail equipment (which is especially important when working with Offline electronic scales) and clearing information in the memory of retail equipment.

Fiscal receipt templates

Added the ability to generate a template for a printed form of a fiscal receipt.

Summary report for cash register shift

In the case of using more than one cash register, it is possible to generate a summary report on the readings of the counters of cash registers and the revenue of organizations for the current day (form "KM-7"), for this purpose the document "Summary report on cash register shift" has been added to the system.

Cash register receipt statistics

The “Retail Cash Register Statistics” report has been added to the “Retail” configuration, which allows you to analyze the load on cash registers, comparing the indicators of an individual cash register with the average indicators of the group level.

Product report "TORG-29"

For the valuation of goods in stores at sales prices, the report "Product Report (TORG-29)" has been added.

Limiting data migration based on informative product balances in stores for RIB nodes

When operating a chain of stores and using RIB mechanisms, it became possible for the RIB node to limit the list of stores, information about the balances of which will migrate to this node. Such a limitation is relevant when stores in some regions do not need similar information from stores in other regions or when in multi-format networks some stores have a different format from other stores.

Distributed information base for cash registers

The ability to deploy a distributed information base inside a store, the nodes of which are cash registers, has been added to the “Retail” configuration. This ensures the possibility of continuous operation of the Retail database with acceptable performance in stores with a large number of cash registers, regardless of the connection with the server.

Version 1.0.5 of the Retail configuration, revision 1.0 is intended for use with platform version 8.1.13 (and later).

01.04.2009